Office action processing: become a pilot firm
When an office action arrives, prep work begins that is not legal work: filing it, pulling the cited prior art, preparing the deadline, informing the client. We are automating that prep work step by step. Legal judgment and every signature stay with you.
From office action to a brief for the attorney
Capture incoming mail
The office action arrives by email from the patent office or a foreign associate and is picked up automatically.
Recognize and read it
Type of communication and matter reference are recognized, and the text is read and structured locally.
File to the matter
The office action lands in the right matter, in your IP management system or file share.
Identify cited prior art
Cited documents (D1, D2 …) are identified together with the reason for citation, such as novelty or inventive step.
Retrieve the cited documents
Full texts come from public patent office sources, are read locally, labeled D1, D2 and filed to the matter.
Deadline proposal
The deadline is proposed from the office action. It is only docketed once a person approves it.
Client report as a draft
A report to the client is prepared as a draft. It is never sent automatically.
Summary and response draft
A summary of the office action and a first draft of the response built from your arguments.
What stays with you
- The legal assessment of the office action
- Arguments and the response
- Every deadline, before it is docketed
- Every signature and every submission to the office or the client
How a pilot works
- 1One slice. We start with one type of office action and the steps that save you the most time.
- 2Your real cases. The automation runs alongside your office actions, at first without writing into your systems.
- 3Decide together. You see the results and decide what goes into production.
The pilot is clearly scoped, and you are not locked in. It runs inside your network, under written confidentiality obligations.
Frequently asked questions
Does the AI write the response?
No. The automation prepares, for example a first draft built from your arguments. The response is always owned and signed by you.
Are deadlines from office actions docketed automatically?
No. Deadlines are proposed and only docketed once a person approves them. Deadline control stays with your team.
Where do the cited documents come from?
From public patent office sources, for example the European Patent Office’s interfaces. They are read locally on the server in your network.
What does a pilot cost?
We agree on scope and price in the call. After the pilot, you decide whether to continue.
Become a pilot firm
Want to try office action processing on your own cases? In a call we clarify which office actions are a good fit and what a pilot would look like.
You talk directly to the founder.
Uhlandstr. 12
71729 Erdmannhausen
Germany